Safeguarding support for Quaker Meetings

Welcome to the safeguarding page for Area Meeting Safeguarding Coordinators and Local Meeting Verifiers in Britain Yearly Meeting.

This page complements the Safeguarding Co-ordinators page, BYM’s main Safeguarding page, and the page “I have a concern about abuse”, on the BYM website.

This space is where all of the Quaker resources for safeguarding are available online. Each pink bar below opens to show a group of documents.  These draft resources are available for local and area Quaker meetings in Britain Yearly Meeting to adapt and edit, for approval by their area meeting trustee body.

BYM recommends area meetings subscribe to Thirtyone:eight (the organisation previously called CCPAS, the Churches Child Protection Advisory Service).  Membership gives access to Thirtyone:eight’s team of experienced professionals staffing its 24/7 Helpline, useful documents and leaflets, videos, model safeguarding policy and procedures, and many other services.  Area meetings are strongly encouraged to check their draft documents with Thirtyone:eight, to ensure they include all essential items.

BYM staff in the Ministry and Outreach team offer help and guidance to meetings and safeguarding co-ordinators, on the Quaker context for safeguarding, as well as pastoral support for role holders and individuals.  Please contact safe@quaker.org.uk  020 7663 1103  if you have any questions or comments.

Our Faith In The Future

In Our Faith in the Future we say Quakers in Britain seek a future where our communities are loving, inclusive and all-age. Where all are heard, valued and supported in both our needs and our leadings. Where everyone’s contribution is accepted according to their gifts and resources. Communities where all are welcomed and included. There are clear and effective ways of working together on shared concerns.

Safeguarding e-newsletter

We send a regular email out to all safeguarding coordinators and others who wish to receive it. You can subscribe to this below and there is a list of the most recent editions that you can look back over.

Subscribe to our safeguarding email newsletter

By subscribing, I give permission for Britain Yearly Meeting to hold the above contact details in its database and to send me the safeguarding e-newsletter.

The information on this form will only be used for this purpose; it will not be shared with any third party. You can contact Britain Yearly Meeting Safeguarding at any time to withdraw your consent.

You can read more about the ways that Britain Yearly Meeting collects, handles and stores data in our privacy policy.

Read previously sent emails

Policy and Procedure: Both CYP and Adults

A model safeguarding policy, procedures and many other resources are available from Thirtyone:eight (the organisation previously called CCPAS).

BYM does not currently have a set of up-to-date agreed model documents available for area meetings.  The Simpler Meetings Project is working on this.  Please contact: 

Jonathan Carmichael, Simpler Meetings Project Manager, 07726 351554   jonathanc@quaker.org.uk 

In the meantime, the following are available:

Policies and procedures recently agreed by area meetings 

(These have not been reviewed by BYM)

Previous model documents from BYM (Now very out of date, just here for reference)

Other sources of sample wording

(These have not been reviewed by BYM)

Britain Yearly Meeting Trustees Safeguarding Policy

(For reference only: designed for a much larger organisation)

Sample procedures and forms

(to be reviewed)

For Adults only

The general advice is to have a single policy and procedures covering both adults and children and young people. However, for those meetings wishing to simply add adult documentation separately, here are some examples:

See also the advice on vulnerable adults in the Legal Matters section.

Posters

To indicate the meeting’s commitment to safeguarding, and to let people know how to contact your safeguarding co-ordinator, it is very useful to display posters in prominent places in your meeting house.  Your policy or procedures may require this.

 

  • A further example is available on the website of thirtyone:eight (the organisation previously called CCPAS)

The back of the loo door is also a good place to display helpline numbers or safeguarding posters, because people can write down the details without being observed.

You may want child friendly posters at an appropriate height and adult directed messages higher up.

Safer recruitment including DBS/PVG

Safer recruitment includes more than just a DBS or PVG check. You may want to interview, take references, have a trial period, mentor newcomers etc.  Here are documents you could use in recruiting volunteers:

Recruitment

DBS / PVG 

Main documents provided by BYM:

For Verifiers:

Update service:

The best way to save yourselves repeating DBS checks is for each applicant to join the update service

See the FAQs document above.

Other documents

Here is an example of how another church keeps a record of everyone attending each week:

Running events for Children and Young People

These role descriptions are designed for large scale events. They may not easily fit for smaller events.

This information sheet is designed for events where parents are not present, like a Link Group.

See also the section on Safer Recruitment and DBS/PVG

Legal Advice & Records

Vulnerable Adults:

This legal guidance was obtained by BYM:

Helping Vulnerable Adults Make Decisions – Legal Guidance provided May 2018: England

Guidance is now being sought on this for the other three jurisdictions covering Britain.

Links for other Legislation:

Record Keeping:

Here is a notice sent to Quaker meetings in 2015 about the requirement to retain records:

Records retention for Goddard Inquiry

Offenders, Adults of concern, and Sexual harassment

Offenders and adults of concern

Many meetings are able to offer a warm welcome to offenders and ex-offenders, with good boundaries in place to protect both the meeting and the worshipper. Often a contract is useful to outline the agreement.  While these documents may refer to sexual abuse, they could also be used for other forms of abuse.

Sexual Harassment

 

Media

Media support and guidance can be provided by Anne van Staveren (020 7663 1048).  This is particularly useful if you have a case in the criminal justice system.

Further guidance:

 

Area meeting and Trustees

Area meeting Trustees have the ultimate responsibility for safeguarding matters.

The Charity Commission’s expectations of trustees are described here:

Area meetings as a whole need to embrace safeguarding:

Safeguarding roles

Here are some sample role descriptions for roles covering a broad overview function.  Some are meetings choose to have a local safeguarding rep, others prefer to have just area meeting roles.

(Note: these have not been reviewed recently)

Some volunteer role descriptions are in the section on events.

Safe use of premises

All groups using the meeting house (whether or not they make a financial  payment) should ideally have a written contract with the meeting.  In the contract you will want to refer to their liability for safeguarding of their group, amongst other responsibilities. These examples might help you in crafting something suitable for your specific premises.

Safeguarding Conference 2018

External links

BYM led events: Volunteer involvement

BYM led events: Events activity management

These documents are designed for large scale events, and may need adaptation for smaller local events.

Events-and-activities-procedures-and-guidance-1-Emergency-Protocol

Events-and-activities-procedures-and-guidance-2-Disclosure-Procedures-and-Guidance

Events-and-activities-procedures-and-guidance-3a-First Aid

Events-and-activities-procedures-and-guidance-3b-Head-bump-notification

Events-and-activities-procedures-and-guidance-4-Insurance-and-records-keeping

Events-and-activities-procedures-and-guidance-5-Comments-complaints-and-suggestions

Events-and-activities-procedures-and-guidance-6-Use-of-Images

Events-and-activities-procedures-and-guidance-7-Risk-assessment-guidance-and-form

Events-and-activities-procedures-and-guidance-8-Pastoral-care-2015

Events-and-activities-procedures-and-guidance-9-Anti-bullying

Events-and-activities-procedures-and-guidance-10-Consent-and-information-form-2018

Events-and-activities-procedures-and-guidance-10a-Special-Educational-Needs-information-ADD-ADHD

Events-and-activities-procedures-and-guidance-10a-Special-Educational-Needs-information-forms-all

Events-and-activities-procedures-and-guidance-10a-Special-Educational-Needs-information-forms-Autism

Events-and-activities-procedures-and-guidance-10a-Special-Educational-Needs-information-forms-dyslexia

Events-and-activities-procedures-and-guidance-10a-Special-Educational-Needs-information-forms-general-learning-difficulties

Events-and-activities-procedures-and-guidance-11-Incident-and-accident-reporting-form

Events-and-activities-procedures-and-guidance-12-Event-aims-and-intended-outcomes

Events-and-activities-procedures-and-guidance-13-Boundaries

Events-and-activities-procedures-and-guidance-14-Smoking

Events-and-activities-procedures-and-guidance-15-Drugs-and-prohibited-substances

Events-and-activities-procedures-and-guidance-16-Appropriate-games-and-activities

Events-and-activities-procedures-and-guidance-17-Managing-behaviour-issues

Events-and-activities-procedures-and-guidance-18-Appropriate-physical-contact-personal-care-and-restraint

Events-and-activities-procedures-and-guidance-19-provision-of-medication

Events-and-activities-procedures-and-guidance-20-Communicating-with-young-people-using-social-media

Events-and-activities-procedures-and-guidance-21-Adult-to-child-ratios

Events-and-activities-procedures-and-guidance-22-Participant-guidance-on-taking-photos-and-videos

Events-and-activities-procedures-and-guidance-23-Filming-event-videos

Events-and-activities-procedures-and-guidance-24-Supporting-Gender-Diverse-young-people

Event-and-Activity-Management-Policy-2018-Dec

Other documents